VOLUNTEER
what to expect on race day!
VOLUNTEER TIMELINE:
We are incredibly grateful for your time and commitment to help as every volunteer is critical on race day. You'll play an important role in providing a safe and fun race for all participants. To help plan your day, the below is an outline of your volunteer morning.
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5/18/25 — VOLUNTEER LOCATION:
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Pier 76 • Hudson River Park
408 12th Ave West, Manhattan, NY 10018 - Limit your belongings & don't bring valuables
- Allow plenty of time to walk as transit & parking aren't close
- Please arrive on time to allow the crew to stay on schedule
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6:30 - 6:45 AM — VOLUNTEERS ARRIVE… [15 mins)
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Report to the Volunteer Tent
6:45 AM — CHECK-IN … [20 mins)
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Sign in with a Volunteer Lead (Karen & Louis)
Please tell us if you have mobility limitations -
Sign Waiver (ink)
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Select an Event Crew packet (hat & shirt) in your Unisex size: S - 4XL
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Change into your packet gear (portolets available)
Ladies: consider a sports bra for a fast change -
Write your name on your packet bag with a sharpie marker, secure your belongings inside, & place underneath the Volunteer tent in provided containers
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Wait next to the Volunteer tent for next steps (minors w/adult)
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7:05 AM — VOLUNTEER WELCOME [5 mins]
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All volunteers are now checked in, wearing yellow race hat & shirt, belongings stowed
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Welcome ceremony
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Review safety information
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7:10 AM — ROLE ASSIGNMENTS [20 mins]
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Receive your assignment lanyard & event map
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Write your name on your lanyard with a sharpie marker
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Read your lanyard to review your job(s) & timeline
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Review the event map to learn your station location(s)
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Break into your assigned group to meet your team
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Wait next to the Volunteer tent for next steps
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7:30 AM — TRAINING [30 mins]
- The Volunteer Leads will train each group
- When released, report to your first station
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Reference your lanyard & map to guide you throughout the event
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Volunteer Lead & Team Captains will help you throughout the event
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8:00 AM — ALL STATIONS READY TO GREET GUESTS
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Training complete
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Racers begin to arrive (prior to event open)
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8:30 AM — Racers arrive
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Event opens/Racers begin to arrive
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10:00 AM — Race Begins
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Race begins
11:00 AM — Race Route Clean Up
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Race route clean up beings when "Final Racer" flag passes [on 2nd lap]
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11:15 AM — Race Route Closes
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All Race Route stations begin start cleanup
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Return to Pier 76
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11:30 AM — Volunteer Checkout (phase 1)
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Thank you!… 1st wave of volunteers leave
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If possible, stay longer to help with clean up
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1:00 PM — Volunteer Checkout (phase 2)
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Thank you!… 2nd wave of volunteers leave
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If possible, stay longer to help with clean up
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3:00 PM — Event Clean Up Complete
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All product packed, crews drive away, & lock up