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VOLUNTEER

what to expect on race day!

VOLUNTEER TIMELINE:

We are incredibly grateful for your time and commitment to help as every volunteer is critical on race day. You'll play an important role in providing a safe and fun race for all participants. To help plan your day, the below is an outline of your volunteer morning.

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5/18/25 — VOLUNTEER LOCATION:

  • Pier 76 • Hudson River Park
    408 12th Ave West, Manhattan, NY 10018

  • Limit your belongings & don't bring valuables
  • Allow plenty of time to walk as transit & parking aren't close
  • Please arrive on time to allow the crew to stay on schedule

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6:30 - 6:45 AM — VOLUNTEERS ARRIVE… [15 mins)

  • Report to the Volunteer Tent
     

6:45 AM — CHECK-IN … [20 mins)

  • Sign in with a Volunteer Lead (Karen & Louis)
    Please tell us if you have mobility limitations

  • Sign Waiver (ink)

  • Select an Event Crew packet (hat & shirt) in your Unisex size: S - 4XL

  • Change into your packet gear (portolets available)
    Ladies: consider a sports bra for a fast change

  • Write your name on your packet bag with a sharpie marker, secure your belongings inside, & place underneath the Volunteer tent in provided containers

  • Wait next to the Volunteer tent for next steps (minors w/adult)

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7:05 AM — VOLUNTEER WELCOME  [5 mins]

  • All volunteers are now checked in, wearing yellow race hat & shirt, belongings stowed

  • Welcome ceremony

  • Review safety information

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7:10 AM — ROLE ASSIGNMENTS  [20 mins]

  • Receive your assignment lanyard & event map

  • Write your name on your lanyard with a sharpie marker

  • Read your lanyard to review your job(s) & timeline

  • Review the event map to learn your station location(s)

  • Break into your assigned group to meet your team

  • Wait next to the Volunteer tent for next steps

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7:30 AM — TRAINING  [30 mins]

  • The Volunteer Leads will train each group
  • When released, report to your first station
  • Reference your lanyard & map to guide you throughout the event

  • Volunteer Lead & Team Captains will help you throughout the event

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8:00 AM — ALL STATIONS READY TO GREET GUESTS

  • Training complete

  • Racers begin to arrive (prior to event open)

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8:30 AM — Racers arrive

  • Event opens/Racers begin to arrive

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10:00 AM — Race Begins

  • Race begins

 

11:00 AM — Race Route Clean Up

  • Race route clean up beings when "Final Racer" flag passes [on 2nd lap]

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11:15 AM — Race Route Closes

  • All Race Route stations begin start cleanup

  • Return to Pier 76

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11:30 AM — Volunteer Checkout (phase 1)

  • Thank you!… 1st wave of volunteers leave

  • If possible, stay longer to help with clean up

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1:00 PM — Volunteer Checkout (phase 2)

  • Thank you!… 2nd wave of volunteers leave

  • If possible, stay longer to help with clean up

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3:00 PM — Event Clean Up Complete

  • All product packed, crews drive away, & lock up

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